Job Announcement

Title: Accounts Receivable Supervisor
Location: Seattle, Washington
Dept.: Accounting
Reports to: Controller
Hours: Full Time M/F

Summary:

Supervise and coordinate activities required to ensure an accurate and timely accounts receivable system. Responsible for accounts receivable activities involving tracing sources of error, correcting billing records, processing final billings, reconciling errors, accuracy of charges on customer's bills, investigating, granting, and controlling credit, and in collecting accounts due, maintenance of accounts receivable ledger, and adjustment of customer claims. Monitor accounts receivable records, including claims and overdue invoices. Establishes and implements collection procedures. Prepares report on the status of credit and collections and other operating statements. Participates in the determination of the amount of credit to be extended and recommends amount of working capital necessary to finance accounts receivable and to provide reserves against bad debts. Investigates credit standing of new customers, arranges terms of payment, and follows up on collection of accounts.

Responsibilities:

• Supervise, train, review and coach a team of 5 people in AR
• Supervise all aspects of customer set-up, billing and collection
• Hands on approach with the ability to perform all functions as performed by any of the subordinate employees
• Establish work standards, develop objectives and design/maintain effective workflows and operating procedures
• Own monthly AR close process
• Perform and supervise the monthly reconciliations of AR related accounts
• Monitor cash, lockbox, wires and credit card applications for accuracy and timely input
• Evaluate AR module set-up in accounting software and recommend adjustments, training and process improvements as needed
• AR system testing and working with IT to evaluate changes to the AR module
• Produce monthly key metrics including AR aging reporting and past due account reporting
• Handle and complete special projects as they arise
• Maintain controls and coordinate audit requests

 Requirements:

• Bachelor degree in accounting, business administration or finance.
• Five or more years of credit/billing/collections experience in a fast paced, complex and disparate customer enterprise, including system responsibility
• Prior management experience with proven people management and team building skills
• Detail-oriented with strong analytical approach to problem solving with the ability to work successfully and effectively in a collaborative environment
• Excellent verbal and written communication skills; able to explain financial issues and results in clear and concise manner.
• Strong Excel and other Microsoft Office skills. Experience with JE Edwards, other report-writer or query software preferred. (E.g. Monarch, Crystal Reporting, Spreadsheet Server, query tools or business intelligence.)
• Must be flexible and able to meet deadlines
• Working knowledge of government/GSA billing and collections desirable

Equal Opportunity Employer - M/F

Please send application to jobs@seattlelh.org or to: